Saudi Railway Company
This job is closed

Admin Assistant

Job Description and Requirements
  • Present a professional first point of contact to internal and external visitors in relation to the division.
  • Respond to enquiries accurately, filter incoming telephone enquiries, provides routine advice and forward requests/calls/complaints to respective respondents.
  • Direct preparation of records such as agenda, notices, minutes and resolutions for the Director’s meetings.
  • Record, type and edit letters, reports, and prepare documents for the Office as necessary.
  • Coordinate the reception of guests to the division, determine visit purposes, take messages, and arrange for alternative appointments.
  • Operate routine office equipment (e.g. faxes, telephones, copiers, scanners, email, binders) and maintain a supply of consumables.
  • Organize and maintain an efficient filing system to ensure that archiving is in compliance with the agreed filing procedures.
  • Perform reservation services for various function activities (e.g. conference rooms, meeting halls) and other logistic services as required and in collaboration with respective parties.
  • Maintain confidentiality of matters relating to the division and follow processes and procedures in respect of records and premises.
  • Liaise with the relevant departments to ensure availability of sufficient stationeries and supplies for all employees

  Job Skills and Qualification

Diploma in Executive Secretary

  1. Effective Writing.
  2. Computer Literacy
  3. Information/Records Administration
  4. .Document Control
  5. Office Management
  6. Meeting Management
  7. Concern for Order and Quality
  8. Time Management
  9. Very good English